Members Absent:
NW: MacKenzie McMaines, Tess DeBlieck, Tish Jensen, Libertie Smith
NE: none
C: Jason Prasch
SW: Melanie Pamp
SE: Cherrye Tagatz

Extension Educators Present: Jon Hjelm
Extension Educators Absent: Kelly Strei
Center Staff Present:  Tammy Lorch and Brad Rugg

Guests Present: Linda Allen, Laurie Magnus, Shari Wagner

The meeting was called to order by Chair, Cathy Steinmetz, at 10:40 a.m.

Secretary's Report (Kelly)
M/S/C (Karl O./Marlene) to accept the minutes of the June 14, 2002 meeting as printed.
M/S/C (Karl O./Jeff) to accept the minutes of the September 21, 2002 meeting as printed.

Treasurer's Report (Karl R)
The current checkbook balance is $5,589.99, without the state show deposit included.  There are many outstanding bills remaining.  There is also an "old" U of M dog project account from when the PDC was losing money on dog shows (before 2001).  The deficit in that account is $-2,569.05.  We discussed the possibility of using the income from the t-shirt sales at the state dog show to help pay this off.  It is probably best to wait to do anything with that account until we determine our balance after the state show is finalized.  There was no formal treasurer's report presented, so there was no report to accept.

Supersession
Neither Nancy Holmseth nor Dorothy Brouwers was present to report on Supersession 2002.  Someone will need to check with Dorothy and Nancy to see if they are committed to hosting the event for 2003.  If not, we will need to find someone else. Shari Wagner is willing to contact Nancy and Dorothy.  Tammy needs all information by January 5th, 2003 in order to post it on the website.  It was questioned whether or not we should continue hosting Supersession.  Karl R. did not have a formal financial report on Supersession, but guessed that it is probably a break-even event financially. The purpose of Supersession was discussed.  A concern was brought up about the date for the event being over Father's Day weekend. It was decided to continue with the event for 2003.  If Nancy and Dorothy are not available to host the event, Rhonda, Kelly, Laurie, and Marlene volunteered to coordinate a back-up event that would be a one day leader's training focused on the new obedience rules.  Rhonda Weis would be the chair of this back-up event.

State Fair Report
Dog Related Exhibit - Tammy
There were 39 dog project participants at the 2002 State Fair.  The number of participants varied greatly from one encampment to another.  Many of the 4-H'ers were from counties that did not have active dog training programs.

State Fair Dog Project Showcase - Jan Brule
Jan was not present to report.  There were two counties that participated, for a total of four kids.  There was not a good space to do agility.  Leona felt Jan was somewhat disappointed by the turnout considering how many phone calls she made.  There were not enough kids to do justice for dog bowl.  There was a discussion on locations to present because a larger space is needed.  Leona phoned Jan during the lunch break and  Jan is willing to coordinate this again in 2003.  Tammy will need the information by February 1st.

2003 Project Bowls (Marlene/Kelly)
Regional Contests - March 1 (Douglas), March 8 (Beltrami), March 15 (Sibley), March 22 (snow date)
State Contest - April 12
There were no changes in the references used for the 2003 dog project bowl.

State Show Report - Laurie Magnus
There were 518 members with 603 dogs showing in 63 classes with 1005 entries.  A small number of people used the dorm and a fair number used the campground.  The food service was utilized by a large number of people.  There was a total profit of $1,663.20 from the food stand.  There was approximately $900 profit from the t-shirt sales.  Karl R. did not have a complete financial report of the show itself.  Things ran very smoothly overall.  People liked that classes had scheduled times and awards were handed out on the stage.  There were positive comments about the location.  People felt like it truly was a state show!  There were also positive comments about the press release forms.  Areas of concern included:  better volunteer recruitment, mixed feelings about having multiple class winners, problems with the vaccination certificates and some counties not requiring DHLPP vaccinations, the professional photographer had camera problems so none of the photos turned out (everyone received a refund), many seemed to exercise their dog anywhere on the fairgrounds rather than utilizing the exercise ring, and a few people felt the dog show should not be on the same weekend as the WSCA champ horse show-however, it is always difficult to schedule events and the goal is to not overlap with other 4-H events.

M/S/C (Karl O./Vicky) to use the food stand and t-shirt profits to pay off the old U of M accounty that is in deficit.

2002 Leader Awards
Rory Ellsworth (Winona County) was the adult leader award recipient.  Erin Adley (McLeod County) was the youth leader award recipient.
Award recipients are selected by Lucille Belch and Leann Evans (Wadena County Extension Educator).
 

Standing Committee Reports

Agility -- Karl R.
State Dog Show:  there were 88 entries in games, which might have been higher if there weren't other classes at the same time, may onsider dropping the morning games in 2003, a few requested that senior and advanced classes to be divided by both jr/sr and by open/mini.
If there is going to be an agility judges training, Tammy needs the information by the middle of December.
 

Finance - Karl R.
No report.
 

Judges Certification - Karl O.
The committee met at the judges training on October 12.  There were 6 attendees.  The next committee meeting will be an hour and a half before the February PDC meeting. Beltrami County provided the facilities for the judges traning free of charge.  The next training will be in October 2003 but one weekend earlier.  The number of judges is not increasing, a better marketing plan needs to be developed to recruit more judges.

M/S/C (Marlene/Karl O.) to accept Lori Brama, Jan Brule, Kelly Gentz, and Tammy Lorch and as provisional judges in obedience and showmanship.  One person abstained.

Karl O. explained the process of becoming a certified judge.

M/S/C (Vicky/Rhonda) to include Tammy Lorch (Showmanship) and Kelly Gentz (Obedience/Showmanship) in the list to be recommended for certification.

M/S/C (Rhonda/Marlene) to accept Jan Brule (Obedience/Showmanship), Tess DeBlieck (Obedience/Showmanship), Cassia Drake (Obedience), Stephanie Fenton (Showmanship), Kelly Gentz (Obedience/Showmanship), Tammy Lorch (Obedience/Showmanship), Colleen Oestrich (Obedience), and Beth Smetana (Agility) as certified judges.  Two people abstained.

Some people were accepted as certified judges today by the PDC although the judges committee had not yet reviewed their files for transition from provisional to certified status..

Obedience/Showmanship - Marlene
The new obedience rules were accepted at the special PDC meeting on September 21.  We will do one final proofreading before they officially go to print.  The showmanship rule revision will be started soon.

M/S/C (Leona/Karl R.) to send a copy of the finalized rules to all provisional and certified obedience judges.
 

Show - Laurie
M/S/C (Karl O./Jeff) to hold the State Show on September 20-21, 2003 at the State 4-H Building.  Brad will reserve the building.
There was discussion of requiring each county to provide a certain number of volunteers.  Also the idea of vouchers was brought up.  The voucher could possibly be used toward reduced or free registration to a class.  These suggestions are referred to the show committee.
2003 Show Committee:
    Overall Show Coordinator:  Marlene Keller
    Agility Coordinators:  Linda Allen & Brenden Roman
    Obedience & Showmanship Coordinator:  not yet identified
    Awards & Publicity Coordinators:  Kelly Gentz & Laurie Magnus
    Exercise Area & Clean-up Patrol/Prizes Coordinator:  Jeff Steinmetz
    Registration & Results Coordinators:  Tammy Lorch & Marlene Keller
    Facilities Coordinator:  Brad Rugg
 

Other
To remain consistent with the Minnesota 4-H Financial policies, Brad suggested creating an audit committee to review finances and membership.  Some committee members suggested were Jon Hjelm, Kelly Strei, and one other person who is totally disconnected from the PDC, possibly Betty McAndrews at the 4-H Foundation.  If possible, it would be good to have the audit completed by the February meeting.

M/S/C (Rhonda/Marlene) to have Brad and Karl R. submit a list of five people to Cathy Steinmetz, from which she will select an audit committee of three people.

Appointment of New Members:
NW - MacKenzie McMaines (Y) and Karl Oestrich (V) have expired terms.
    There are 3 Volunteer applications:  Laurie Lahman, Kimberly Moser, Karl Oestreich
    Committee member elected in Nov. 2002:  Karl Oestreich

NE - 1 youth, 2 adult openings with no applications

C - Jason Prasch (Y), Leona  Hellesvig (V) have expired terms.
    There are 2 Volunteer applications:  Leona Hellesvig, Carol Reinhart
    Committee member elected in Nov. 2002:  Leona Hellesvig

SW - 1 Y, 1V, and Melanie Pamp (V) has an expired term
    There is 1 Volunteer application:  Denise Larson
    Committee member elected in Nov. 2002:  Denise Larson

SE - Kelly Gentz (v) and Emily Wagner (Y) have expired terms.
    There is 1 Youth application:  Jennifer Holmseth
    Committee member elected in Nov. 2002:  Jennifer Holmseth

Extension educators are Jon Hjelm and Kelly Strei.
    Jon Hjelm was appointed to another three year term.

Agility Committee Membership:
    Expired terms:  Karl O., Kelsey Brule, Karl Reimer, Emily Wagner, and Winnie Unnasch
    Applications from SE: (V) Nancy Holmseth, (Y) Jennifer Holmseth
    M/S/C (Karl O./Rhonda) to unanimously accept Nancy Holmseth and Jennifer Holmseth as new members of the Agility committee.

Judges Certification Committee Membership:
    Expired terms:  Karl Reimer (certified judge), Leona Hellesvig (senior judge), and Karl Oestrich (volunteer)
    Applications from:  Leona Hellesvig (senior. judge)
    M/S/C (Jeff/Karl O.) to unanimously accept Leona Hellesvig as a senior judge.
    M/S/C (Marlene/Karl R) to accept Karl Oestrich to the committee as a certified judge, he will fax his application on Monday.

Obedience & Showmanship Committee Membership:
    Expired terms:  Nancy Holmseth

Election of Officers for 2003
Chair:   M/S/C (Karl O./Rhonda) to unanimously accept Cathy Steinmetz as chair.
Vice Chair:  M/S/C (Cathy/Karl O.) to unanimously accept Vanessa Magnus as vice chair.
Secretary: M/S/C (Karl O./Jeff) to unanimously accept Rhonda Weis as secretary.
Treasurer: M/S/C (Karl O./Rhonda) to unanimously accept Karl Reimer as treasurer.

2003 Meeting Dates
Saturday, February 1 ~ St. Paul Campus at 10:30 a.m.
    Snow date:  Saturday, February 8 ~ St. Paul Campus at 10:30 a.m.
Saturday, May 17 ~ St. Paul Campus at 10:30 a.m.
Saturday, November 8 ~ St. Paul Campus at 10:30 a.m.

M/S/C (Karl O./Jeff) to adjourn the meeting.  The meeting was adjourned at 3:13 p.m.

Respectfully Submitted,
Kelly Gentz, Secretary