MN 4-H Dog PDC Minutes


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Saturday, February 16, 2002 ~ University of Minnesota ~ St. Paul Campus

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Members Absent
NW:  none
NE:  Tana Schmalenberg, Vicky Schmalenberg
C:  Brenden Roman
SW:  Melanie Pamp
SE:  Vanessa Magnus

Extension Educators Present:  Jon Hjelm
Extension Educators Absent:  Laurie Magnus
Center Staff Present:  Tammy Lorch, Brad Rugg

Guests Present:   Linda Allen, Dorothy Brouwers, Cassia Drake, Jeff McMaines, Margaret Oestreich, Erick Plunkett, Libertie Smith

The meeting was called to order at 10:15 a.m. by PDC chair, Cathy Steinmetz.  Everyone present introduced themselves.

Ground rules - Brad
There is no set agenda for this meeting, however we do have goals to accomplish today.  Discussed survey and the results that were collected.  The results come from members of the dog project throughout the state.  At the last PDC meeting, it was voted to move to one state show and eliminate the regional shows.

Since the last meeting... - PDC members

• Concerned about representation of state in the returned surveys
• Suggested that the changes are coming too fast; discussed timing element
• Concerned with keeping opportunities open for kids
• Discussed requiring the kids to be in 6th grade to show at the state level
• Counties need to train members and parents how to be stewards
• Suggest having more county invitationals - questioned liability issues

Givens - Brad
Brad, Laurie, and Tammy met last week to formulate some of the "givens".  Brad had a powerpoint presentation and 6 handouts for the committee to review.  Topics included the following:

• Layout of the 4-H Building.  The building can easily accomodate 10 rings.
• Dorms
• Mandatory adult in charge for each county sending participants
• Ratio = 1 adult per 10 kids; not necessarily the same sex; must be on grounds; curfew - 11:00 p.m.
• Paid dorm staff
• Friday/Saturday night (2 each side) = $960.00 total night cost
• Fri/Sat/Sun day (1 each side) = $560.00 total day cost
• Nighttime Security
• Front door - $220.00 (11 hours)
• Dog Crating Area - $180.00 (9 hours)
• Total Staffing Cost = $1920.00 (Dorm and Security)
• Food Service - expect income
• Formula for determining potential scheduling:  4-H Judging in obedience is about seven dogs per hour (example:  30 entries in a class would take four hours to judge) and showmanship has more "variables" so maybe six to eight dogs per hour by the time you figure in call backs.  Classes can be broken into smaller groups (like weight classes in the market livestock shows) like Beginner A-4th Grade, Beginner A-5th Grade, etc.
• Split junior & senior over two days
• Obedience and Showmanship samples include
• 1000 entries
• more than 50 entries in class = broken by grade into 5 classes
• 20-50 entries in a class = broken by grade into 2 classes
• 800 entries
• same criteria as above
• 600 entries
• more than 50 entries in class = broken by grade into 2 classes
• 49 or less entries in a class = 1 class
• Agility - fewer numbers per class per day because of split into juniors and seniors.
• Dog Show Management - discussed people required to organize the show

• Champion of age groups within the class - ie. One champion for Beg. A. Jr.
• M/S/C (Karl R./Karl O.) to have a champion of each designated section for each class division and not one overall champion for each class.  Motion passed.
• Date Option - M/S/C (Karl O./Tish ) to have the State Dog Show on September 21st and 22nd.  Motion passed.
• Lodging - camping with no hookups (maybe free), camping with hookup (maybe $15/night), dorms (maybe $10/night per person)
• Agility same weekend
• Volunteers from U of MN vet school - Tess D. offered
• Leave as same days, but evaluate for next year.
• Evaluation after state show for feedback!  Drawing for those that turn in their forms.
• Quota
• M/S/C (Karl R./Karl O.) to have the same format for qualification that currently exists to advance from the county show and not implementing a different quota system.  Motion passed.
• Registration Fees
• M/S/C (Karl O./Cherrye) to make the registration fees $12 per class for the state show in 2002.  Motion passed.
• Volunteers

ideas for recruitment/retention:
• refund of fees, lunch, volunteer raffle (1/hr worked), t-shirt
• ribboned name tag labeling ring stewards, judges, etc.
• sign up for volunteers at Supersession to be given to those who coordinate
• Management Plan
• Youth Roles - grievance committee, co-coordinator, stewards, etc.
• Registration & Results - Tammy Lorch & Laurie Magnus
• Show Coordinator - Cherrye Tagatz
• Facilities Coordinator - Brad Rugg & Tess DeBlieck
• Awards & Publicity Coordinator - Kelly Edgar & Laurie Magnus
• Exercise Area & Clean-up Patrol/Prizes - Cathy & Jeff Steinmetz
• Each district get 2 gifts
• Obedience & Showmanship Coordinator - Marlene Keller
• Ring Coordinator (1 & 2) - Tish Jensen
• Agility Coordinator - Linda Allen & Brendon Roman
• Ring Coordinator (1) - Karl & Margaret Oestreich
• Equipment Coordinator - Karl Reimer
• Night Activities Coordinator - Tish Jensen
• Judging Continuity
• At county shows - judges need to know suggested standards for scoring
• Work towards certified judges required at county shows
• Aggressive dogs will not be tolerated
• Crating will be encouraged
• Leona will create an educational fact sheet to include on the web pages

Respectfully submitted,
Kelly Edgar, Secretary